Effective Date: September, 2025
Provider: Quest Digital Technologies, Inc.,
doing business as Dealerstock (“Dealerstock,” “we,” “our,” or “us”)
Contact Email: info@getdealerstock.com
This Privacy Policy explains how Dealerstock collects, uses, shares, and protects information when you or your dealership use our web-based software-as-a-service platform (“Service”) and our public website, getdealerstock.com.
Dealerstock is committed to protecting your privacy and ensuring compliance with applicable data protection laws, including the California Consumer Privacy Act (CCPA) and, where applicable, the General Data Protection Regulation (GDPR).By using our Service or website, you acknowledge and agree to the practices described in this Privacy Policy.
This Privacy Policy applies to:
-Authorized users of the Dealerstock platform (dealership employees and administrators).
-Dealership data entered into the platform (inventory, customer details, etc.).
-Visitors to our public marketing website (getdealerstock.com).
It does not apply to third-party websites, services, or APIs that are integrated with Dealerstock. These external services have their own privacy policies.
We collect information in three primary ways: (1) information you provide, (2) information dealerships input about their customers, and (3) technical and analytical information collected automatically.
3.1 Information from Dealerships and Users
When a dealership signs up for Dealerstock, we collect:
-Dealership name and business address
-User name, job title, and role (e.g., manager, salesperson, inventory staff)
-User contact details (email, phone number)
-Login credentials (email address; passwords are encrypted and never visible to Dealerstock)
-Communications with Dealerstock support or administration
3.2 Information from Dealership Customers
Dealerships may enter their own customer data into the platform, such as:
-Customer name, phone number, and email address.
-Vehicle interests or wishlist details.
-Notes, appointment details, or related sales activity.
Dealerstock does not use or market to these customers directly. Dealerships remain the sole owners and controllers of their customer data. Dealerstock processes this data only to provide the platform’s functionality.
3.3 Technical and Usage Information
When users access the Service or website, we may automatically collect limited technical information, including:
-IP address.
-Browser type, device type, and operating system.
-Date, time, and duration of access.
-Interactions within the platform (e.g., pages viewed).
We use this information to maintain platform security, troubleshoot issues, and improve performance.
3.4 Analytics
We use Google Analytics on our public website (www.getdealerstock.com) to understand visitor behavior.
We do not use analytics tracking inside the secure Dealerstock web app itself.
We use collected information for the following legitimate business purposes:
-To provide, maintain, and improve the Dealerstock platform.
-To manage dealership accounts and user access.
-To deliver transactional communications (e.g., account setup, password resets, system notifications).
-To respond to inquiries or technical support requests.
-To monitor and secure the Service from misuse or unauthorized access.
-To comply with legal or regulatory obligations.
We do not sell, rent, or trade personal information to third parties.
-Dealerships are the Data Controllers.
Deaelrships determine what customer data is entered into Dealerstock and how it is used.
-Dealerstock is the Data Processor.
We store and process dealership-provided data solely to deliver the Service, under the dealership’s instructions.
Dealerstock does not independently collect, use, or share dealership customer data beyond what is necessary to operate the platform.
We may share limited information in the following circumstances:
Service Providers:
With trusted third parties that assist us in operating the platform (e.g., hosting, email delivery, data storage). These providers are bound by confidentiality and data protection agreements.
Third-Party Integrations:
The platform may connect with APIs (e.g., VIN decoders, PDF processors, or email systems). Data shared with these integrations is limited to what is necessary for functionality, and subject to their respective privacy terms.
Legal Requirements:
If required by law, regulation, or legal process, we may disclose information to comply with lawful requests or protect our rights.
Business Transfers:
In the event of a merger, acquisition, or reorganization, information may be transferred under appropriate confidentiality protections.
Dealerstock does not sell or disclose dealership or customer data for advertising or marketing purposes.
We retain dealership and user information only as long as necessary to:
-Provide the Service and fulfill our contractual obligations.
-Comply with legal or accounting requirements.
-Resolve disputes or enforce agreements.
Dealerships may request data export or deletion at any time. Upon account termination, Dealerstock may retain limited backup copies for disaster recovery for a defined retention period (typically 30–90 days) before permanent deletion.
We use industry-standard administrative, technical, and physical safeguards to protect user and dealership data, including:
-Encrypted connections (HTTPS/TLS).
-Restricted data access based on user role.
-Secure data hosting on reputable cloud infrastructure.
-Encrypted password storage.
-Regular security monitoring and backups.
While we strive to protect your data, no system is completely secure, and we cannot guarantee absolute protection against unauthorized access or breaches.
Dealerstock sends transactional emails only, such as onboarding, password reset, or system updates.
We use Loops (loops.so) as our secure third-party email delivery provider.
We do not send marketing or promotional emails at this time.
Depending on your location and applicable law, you may have certain rights regarding your personal data.
10.1 Under GDPR (for EU/EEA users)
You may have the right to:
-Access your personal data.
-Request correction or deletion of inaccurate information.
-Restrict or object to processing.
-Request a copy of your data (data portability)
Requests can be sent to info@getdealerstock.com. We may require verification of identity before fulfilling any request.
10.2 Under CCPA (for California users)
California residents have the right to:
-Know what categories of personal data we collect.
-Request deletion of their data.
-Opt out of the sale of personal data (Dealerstock does not sell personal data)
We will not discriminate against any user for exercising these rights.
Dealerstock is based in the United States.
If you access the Service from outside the U.S., your data may be transferred to and processed in the United States, which may have different data protection standards than your country of residence.
By using Dealerstock, you consent to this transfer under applicable safeguards and standard contractual clauses where required.
Dealerstock is intended for professional use by adults (age 18+). We do not knowingly collect information from children.
If we learn that personal data from anyone under 18 has been collected, we will promptly delete it.
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations.
The latest version will always be posted on our website with a revised Effective Date at the top.
We encourage users to review this policy periodically.
For questions, concerns, or data-related requests, please contact us at:
info@getdealerstock.com
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